FREE SAMPLE — 1 of 8 documents in the kit
AI at [COMPANY NAME]: The One-Page Guide
Post this where everyone can see it. Full rules: AI Acceptable Use Policy (included in the kit).
✅ Do
- Use the approved tools on our register for work — they're approved so you can use them confidently.
- Use AI for drafts, brainstorming, summaries, code assistance, and research starting points.
- Review everything AI produces before it goes anywhere — you own your work product.
- Ask for new tools! Submit a request; most answers within [5] days.
- Report mistakes fast. Pasted the wrong thing into a chatbot? Tell [CONTACT] within 24 hours. Honest reports are treated as learning events.
❌ Don't
- Don't put customer data, personal data, passwords, payment info, or confidential business information into any AI tool unless our register says that tool is approved for that data.
- Don't use AI tools that aren't on the register for work involving company information.
- Don't let AI make decisions about people (hiring, reviews, discipline) — humans decide.
- Don't ship, send, or publish AI output you haven't checked.
- Don't use AI meeting recorders without telling everyone in the meeting.
The one rule to remember: If you wouldn't paste it into a public web form, don't paste it into an unapproved AI tool.
Approved tools list: [LINK/LOCATION] · Request a new tool: [LINK] · Questions: [CONTACT]